Dealing with Nannies and Snow Days

Well… not in LA or Phoenix!

When commuting to work becomes potentially unsafe due to a blizzard or a heavy snow day, a traditional worker could take a paid or unpaid day off, or in some cases, even choose to work from home.

Nannies don’t have that luxury. They cannot work from home for obvious reasons and they may not want to take unpaid leave.

Also, they may be expected to do everything possible to get to their workplace on a foul weather day so that you (the employer) can get to work.

If you already have a snow day policy as part of your work agreement with your nanny, it can reduce the frustrations and resentment over bad weather days that could otherwise hurt your relationship with the nanny at some point.

Create a Snow Day Policy Beforehand

It is a good idea to draft a snow day policy while you are drawing up the work agreement or nanny contract.

Consider both your needs and those of your nanny while creating a policy so that it is reasonable for both sides. Make sure that your nanny clearly understands the responsibilities before starting work.

Express Your Job Expectations Clearly

It is important to clearly communicate your expectations regarding snow or bad weather days, especially if you work in law enforcement or a hospital where you’re expected to be on the job regardless of the state of the weather. In this case, opportunities for a snow day for your nanny will be very few.

If you are a teacher who can be home on school snow days or you’re a work-from-home parent, then obviously you’ll have more flexibility with your job when bad weather hits. In that case, it might be perfectly alright if your nanny decides to skip work.

Then there are the situations when you choose to work from home in bad weather but still need your nanny to take care of your children in order to focus on your work. Make sure that your nanny is aware of these situations should they occur.

Define a Snow Day

Everybody’s definition of bad weather differs. While you may think that roads are fine, your nanny may think it is not safe to travel at all. That’s why you should define what is considered a snow day prior to finalizing the nanny contract.

It could be when government offices or local schools are closed. Or it could be when your company says you should stay home or when a state declares an emergency.

If your nanny relies on public transportation to get to work, then maybe it’s a snow day when the bus lines or subways are delayed or closed altogether.

Whatever your definition of a snow day is, make sure that your nanny is informed about it beforehand and agrees with it before signing on to employment with you.

How Will You Pay Your Nanny for a Snow Day?

Before they start working for you, clearly communicate how they will be compensated for snow days. If the bad weather day meets your definition of a snow day, you can treat it like an extra paid day off at the normal hourly rate you pay your nanny.

If you told your nanny they shouldn’t come to work, it is only fair to pay your nanny for that day. Consider it this way: if you are getting paid even if you skip work, then you should pay your nanny too.

In case it’s a snow day as defined by the contract and they say they’re not coming into work due to the bad weather, you can decide to pay them for normal hours.

You can count it as one of their personal days where they get paid for the day. Then you can deduct it from their allotted paid time off. If it turns out your nanny is out of paid time off days, you may choose not to pay them for that snow day.

You can also choose to provide them 3 to 5 “snow days” as part of their paid time off package. This is extremely helpful if you live in an area with really bad weather in the winter season.

If you need them to stay the night, it’s a good idea to compensate them for those extra hours even though technically they may not be at work.

Why You Should Choose NannyPay DIY Payroll Software

If you are currently employing a nanny or another household employee as defined by the IRS, you must comply with “Nanny Tax” laws. Family budgets are tight enough these days. So why spend money on expensive payroll services, when you can do-it-yourself with NannyPay DIY Payroll Software.  For over two decades, NannyPay has been helping families comply with the nanny tax laws and save both time and money over household payroll services.  Best of all, you can download the software and try it entirely free for 30-days, no credit card required.


nanny and snow days